Saunders 1865 | Privacy Policy

Privacy Policy

Saunders 1865 International Limited (Saunders 1865) is a corporate relocation firm that helps major businesses move their employees for work purposes.  The company is registered in England 3037687 and it’s registered office is at Suite 4, New Humberstone House, 40 Thurmaston Lane, Leicester LE5 0TE.

 

If you require any more information or have any questions about our privacy policy, please feel free to contact us by email at info@saunders1865.com.

The privacy of our visitors is of extreme importance to us.

 

The Information We Collect and Use:

By information we mean information about you collected through our Service website(s), including your email address and other information you provide to us by registering for our services or making requests for information about our services. Any information provided to us will be retained and used solely for the purposes of fulfilling your requests for information, fulfilling a request through a Site feature, performing and carrying out the terms of the Service, or communicating with you.

Registration

Registration for the Service is not required to simply view the Site. If you elect to register for the Service, Saunders 1865 International Limited (Saunders 1865) asks you for information that enables us to provide the Service. You will be registering with Saunders 1865 on the form provided and such registration may require you to provide contact information such as your name and email address.

Aggregate Information

From time to time, we may collect general, non-personal, statistical information about the use of the Site and the Service, such as how many visitors visit a specific page on the Site, how long they stay on that page, and which hyperlinks, if any, they “click” on. We collect this information through the use of technologies such as “cookies” and “IP addresses”, which are discussed in greater detail below. We may also group this information into aggregate visitor data in order to describe the use of the Site and Service to our existing or potential business partners or other third parties, or in response to a government request. However, please be assured that this aggregate data will in no way personally identify you, other list members or any other visitors to the Site.

IP Addresses

An IP address is a number that’s automatically assigned to your computer whenever you’re surfing the web. Web servers, the computers that “serve” web pages, automatically identify your computer by its IP address. Saunders 1865 collects IP addresses for purposes of system administration, to report aggregate information to third parties and to track the use of the Site. When visitors request pages from the Site or click on a link in a mailing sent through the Service our servers log the visitors’ IP addresses. We reserve the right to use IP addresses to identify a visitor or list member when it will enhance the users experience or if we feel it is necessary to enforce compliance with the Site’s policies or to protect Saunders 1865, the Site, its visitors, the Service, our Internet Service Provider partners, the list members or others.

Cookies

Cookies are pieces of information that a websites transfers to an individual’s hard drive for record-keeping purposes. Cookies make web-surfing easier for you by saving your preferences while you’re at the Site. The use of cookies is an industry standard — you’ll find them at most websites. They are not used to store personal information, or to retain historical or transactional subscriber data. By showing how and when visitors use the Site, cookies help us see which areas are popular and which are not. Information such as the total number of visitors and pages viewed is most easily tracked with cookies. We may use the information from cookies to make improvements and updates to the Site and to tailor our services to our visitors’, list members’ and survey participants’ needs.

You always have the option of disabling cookies using your browser preferences. Most browsers are initially set up to accept cookies. You can reset your browser to refuse all cookies or indicate when a cookie is being sent. However, please be aware that some features of the Site will not function properly or may be slower if you refuse cookies.

Clear Gifs (Web Beacons / Web Bugs)

Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly in HTML files and are about the size of the period at the end of this sentence.

We may use clear gifs in our HTML-based emails to let us know which emails have been opened by recipients. This allows us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns. If you no longer wish to receive our educational or promotional communications by email, you may opt-out of receiving them by following the instructions included in each such communication.

Profile

We may store information that we collect through cookies and clear gifs to create a “profile” of your preferences. We may tie your personal information to information in the profile to provide tailored communications or to improve the content of the Site for you. We do not share your profile with third parties.

Information Sharing and Disclosure:

Except for the limited situations listed here in this Privacy Policy, we will not share your personal information with third parties.

Agents and Third Party Service Providers

To provide the Service to you, we may sometimes use other businesses to perform certain specialized services such as data processing or other technology services. In such instances, we may provide your personal information to those businesses but they are not permitted to retain or use your information for any other purpose.

Change of Control / Asset Transfer

As the Company develops, we may buy other businesses or their assets or sell all or parts of our business assets. Customer information is generally one of the business assets involved in such transactions. Thus, in the event that the assets of the Company in whole or in parts are acquired by a third-party, customer information, including any visitor information collected through the Site or the Service, would be one of the transferred assets. In the event of a corporate change in control or sale of all or parts of our business assets our users will be notified in accordance with the governing laws.

Legal Compliance

Saunders 1865 reserves the right to disclose member information in special cases when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) Saunders 1865’s rights or property, other visitors, list members, or anyone else that could be harmed by such activities. Saunders 1865 also reserves the right to disclose visitor or list member information when we believe in good faith that the law requires it.

Communications From the Site:

Customer Service

Based upon the information you provide to us, we will communicate with you in response to your inquiries, to provide the services you request, and to manage your account. We may communicate with you electronically, via the internet, by regular mail or telephonically.

Newsletters and Promotions

We may provide you the opportunity to opt-in to additional communications sent by email. If you have opted in or otherwise qualify to receive these forms of communication, we will use your name and email address to communicate with you. Out of respect for your privacy, we provide you a way to unsubscribe. Please see below.

Choice/Opt-out:

You may opt out of any of our educational or promotional communications. If you do not wish to receive them you may opt-out by following the instructions included in each such communication or by contacting Saunders 1865 at info@saunders1865.com

We may provide you the opportunity to opt-in to additional newsletters or promotional communications sent by email. If you have opted in or otherwise qualify to receive these forms of communication, and no longer wish to receive them by email, you may opt-out of receiving them by following the instructions included in each communication.

Security and Information Protection:

The security of your information is important to us. When you enter sensitive information (such as a credit card number) on our payment forms, we encrypt that information using Secure Socket Layer (SSL) technology.

We follow generally accepted industry standards to protect the information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

Firewalls

Protecting the security of your personal information is very important to us. When we store information that you have provided to us when registering for the Service, that information is protected by security measures that include “firewalls” (a combination of computer hardware and software that helps keep unauthorized visitors from accessing information within our computer network), “intrusion detection systems” (a combination of computer hardware and software that helps detect any unauthorized visitors) and other tools such as data encryption and physical security, where appropriate. Unfortunately, no data transmission over the Internet or data repository can be guaranteed to be 100% secure. As a result, while Company strives to protect your personal information and privacy, we cannot guarantee or warrant the security of any information you disclose or transmit to us online and cannot be responsible for the theft, destruction, or inadvertent disclosure of your personal information.

Links to Other Sites

Please be aware that when you are on the Site, or when you receive an email message from us through the Service, you could be directed to other sites that are beyond our control. There may be links to other sites from the Site’s pages or from the email message we send to you that take you outside our Site. These other sites may send their own cookies to visitors, collect data, or solicit personal information. The privacy policies of these other sites may be significantly different from this Privacy Policy. We are not responsible for the privacy practices of these other sites and cannot guarantee the security of any of your personal information collected there. Note that when you link to a third party site from the Site, you may see pre-populated data fields with your personal information; however, that information is not available to the third party unless you take certain actions on the third party’s site, such as submitting a form.

Privacy Policy for Children:

We do not knowingly collect information from children under the age of 13 on the Site or through the Service. If you are under the age of 13, please do not provide any information to us. If we become aware that we have collected information from a child under the age of 13, we will make commercially reasonable efforts to delete such information from our database.

General Data Protection Regulation:

The new General Data Protection Regulation (GDPR) regulates how organisations use, store and collect personal information.

Saunders 1865 takes data protection extremely seriously. We have carried out a thorough review of our processing methods in order to ensure we are GDPR compliant and updated our privacy policy to be more transparent about how we use, store and process your data.

We have reviewed all of the legal bases for processing data outlined in Article 6 of the GDPR and concluded that the most appropriate for Saunders 1865 is the legitimate interests clause and contractual obligations clause.
For ease of reference, we have divided our reasons for processing into separate sections below:

Assignees:

By assignee, we refer to any individual who Saunders 1865 has been instructed to provide its services to. This instruction could come from yourself or from your employer.

In order to carry out our services, from time to time we may need to disclose your personal information to third parties. We will only share your data when we are absolutely required to. If you have any concerns about this, please let us know.

Clients:

By client, we refer to any individual or organisation who has authorized Saunders 1865 to carry out our services.

As part of the services that we provide to corporate clients like yourselves, we transfer data outside the EU. Following our review of GDPR, we have concluded that you must, therefore, be a Joint Controller of the relevant data. If you disagree with this position in any way, please let us know.

Suppliers:

By supplier, we refer to an individual or organisation who provides services on behalf of or to Saunders 1865.

The GDPR sets out new obligations for data processors (i.e. yourself) and controllers (i.e. Saunders 1865) and binds them to certain contractual commitments to ensure data is processed safely and legally.

As a supplier to Saunders 1865, you may process data on our behalf.

According to Article 28 of the GDPR, your obligations include (but are not limited to):

• Implementing appropriate security measures when processing data on behalf of Saunders 1865
• Only processing data when strictly instructed by Saunders 1865
• Complying with all measures listed in Articles 32 – 36 of the GDPR
• Ensuring you as the data processor are committed to maximum confidentiality
• At the choice of Saunders 1865, to delete or return all personal data to Saunders 1865 after the end of the provisions of services
• Making available to Saunders 1865 all information necessary to demonstrate compliance with the obligations laid down in this Article
• Informing Saunders 1865 promptly in case of any data breaches
If at any time, you are unable or unwilling to comply with any of these obligations, you must notify Saunders 1865 in writing.

Changes to this Policy:

The terms of this Privacy Policy may change from time to time. We will notify you of any material changes to this Privacy Policy by posting a notice on the Site for a reasonable period of time after such changes are made, that this Privacy Policy has been updated. We encourage you to check this page periodically for any changes. Your continued use of the Site and participation in following the posting of changes to these terms will mean you accept those changes.

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